Vacancy: Administration (And Finance) Manager

The Tree of Life is a group-based approach to the healing and empowerment of survivors of trauma. It is facilitated by survivors themselves who have been trained and supervised in the methodology. It uses the metaphor of the tree to provide a framework for understanding the trauma experience, and, through a series of inter-related processes, leads the survivor into an appreciation of his or her strengths and the support of the community in surviving.

The Tree of Life has shown itself to be a proven, para-professional, cost-effective and culturally appropriate method of providing psychological assistance to victims of violent trauma. One of the most important aspects of healing is to break patterns of isolation and to rebuild a sense of belonging. Thus, in the Tree of Life, participants go through a process of reclaiming; reclaiming personal power, reclaiming their sense of body, reclaiming connections with nature, and reclaiming connection to the community.

Work is very much team based and in the field,organized into two teams, a Coordination Team and an Operations Team. In the coordination team is a Coordinator, a Finance (and Administration) Manager, an Administrator and a Bookkeeper and Driver. In the Operations Team are a Training Supervisor and 6 Facilitators. Operations work is shared with many community volunteers. The current Administrator is taking a new role in Monitoring and Evaluation, creating a vacancy for a very senior Admin and Finance post.

Administration (And Finance) Manager

The Administration Manager reports to the Coordinator and the Board and is responsible for the effective establishment and management of the administrative function. As a member of the Coordination Team, the incumbent contributes to strategic and operational planning and budget building and oversight, and where required leads projects and teams. The Administration Manager serves and supports the finance staff, and supports the operations team.

The incumbent
-    Establishes and implements administration and logistics procedures in line with Tree of Life requirements, (including contracts and records, HR and premises, data and IT)
-    Identifies governance and policies issues, keeping Board, Coordinator, staff and volunteers informed and determining action where appropriate
-    Serves and supports the Finance (and Administration) Manager in specific and general management, accounting and bookkeeping functions as agreed from time to time
-    Ensures best practices in procurement, and manages relationships with all external service providers
-    Is responsible for fulfilling all requirements normally expected of a Company Secretary
-    Provides timely and relevant reports to Board, Donors and other stakeholders
-    Attends meetings, workshops and conferences, and generally represents and promotes Tree of Life from time to time
-    Stands in for the Coordinator and the Financial Manager from time to time
-    Shares in the management and aims of the Tree of Life
-    Adheres to our values and principles, and is prepared to adapt to a changing environment that we, as a developing organization, may experience.

Essential qualifications, attainments and experience
-    Current membership of an appropriate professional body, (Institute of Chartered Secretaries and Administrators, Institute of Chartered Accountants, etc).
-    A professional, mature and articulate person with at least 5 years experience in an NGO or similar environment where managing multiple donor funds and partnership development formed part of the core job.
-    Ability to think and act strategically and to generate credible and considered plans and information.
-    Intermediate or advanced computer literacy skills, especially in the Microsoft Office Suite.
-    A team player personality with the presence and poise to interact at boardroom, senior government, banker and donor agency level.
-    Commitment to meet challenging targets on time and consistently.
-    Outstanding communication and presentation skills.

A competitive salary will be offered and terms of employment and remuneration will be notified to selected candidates.

Deadline: 19 April, 2013. Only short listed applicants will be contacted.

To Apply: Submit an application by email with Administration Manager in the subject line, your full CV and covering letter, with 2 contactable references to Coordinator at: wildcahi@zol.co.zw